Facilities Manager

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Facilities Manager

Job Summary
The Facilities Manager is a lead member of the Safety, Facilities, and Operations management team, supporting ongoing maintenance and academic programming on all Naropa University campuses. The Facilities Manager is responsible for maintaining the buildings and grounds for the space the University occupies. The tasks involved are 10% office management and 90% direct fieldwork in support of University, Students, Staff and Faculty. The Facilities Manager also is performing maintenance and landscape functions, as well as coordinates with the management team to support the University. Work is supported by record-keeping, collaboration on documentation, technical support, attending team meetings, shift coverage, and other duties as assigned. This person must work safely and take into consideration the safety of the people around them. As an essential employee, this position will be required to report to work even when normal operations have ceased, including inclement weather closures and other crises that arise. This position will primarily work 7:00am-3:30pm, Monday through Friday, answer an On-Call Phone in rotation.

Job Duties & Responsibilities


•Effectively embodies the Caretaker Philosophy and teach it through writing, in small group settings, staff trainings, and individual encounters.
•Acts as a resource for the department and community, and facilitates appropriate response for concerns brought forth.
•Ensures a safe working environment while supervising the Facilities department and employees.
•Manages the Maintenance Direct and Preventative Maintenance program modules.
•Maintains the ADA Data table and coordinates with Human Resources and Student Affairs to provide ADA accommodations
•Maintains square footage data table.
•Manages building maintenance and landscaping efforts on Naropa campuses while holding Naropa’s commitment to sustainability and climate neutrality as core values.
•Manages and performs Snow Crew operations.
•Manages Naropa’s equipment maintenance program and FF&E purchases.
•Enforces fire safety policies, including performing residence hall safety checks.
•Acts as a responder in urgent/emergent situations, like inclement weather, and utilizes proper judgment in calling for backup and support.
•Assists in the unlocking of campus in the mornings.
•Identifies and reports campus caretaking needs, such as cleanliness, landscaping, and maintenance issues.
•Acts as backup scheduler for Assistant Director of Campus Safety and other facilities manager.
•Ensures departmental coverage of all active campus locations.
•Other special projects as assigned.

Maintenance, Safety and Documentation

•Performs routine maintenance work in the following building trades: electrical, plumbing, carpentry, HVAC, and painting.
•Trains safety along with maintaining accurate training records based on safety hazard analyses for all shop tools.
•Complete assigned departmental work requests including classroom and event setup.
•Performs office moves and the moving of furniture and equipment at various campus locations.
•Communicates daily all priority program request and work order issues with the Facilities team.
•Maintains strict confidentiality of information including access codes, incident reports, and investigation details.
•Reports via email or IR’s any qualifying incidents under the Clery Act.
•Collaborates in the creation of job descriptions for staff positions.
•Responds to alarms, calls of distress, and routine calls for service.
•As a University-identified Essential Employee, participates in Emergency Response as necessary.
•As a University-identified Essential Employee, carries the 24/7 phone on a rotating weekend schedule with other personnel.
•Enforces restraining orders and trespassing interventions.

Caretaker Philosophy

As Caretakers we are non-confrontational. We observe and report. We de-escalate situations vs. escalating them or making them more difficult. We try to keep a non-biased point of view. We have to be able to differentiate between uncomfortable and unsafe situations. At no time are we to get physical with anyone. Our goal is to assess situations and act accordingly. Caretakers have to accurately assess what is unsafe and respond accordingly by calling local emergency responders, if necessary, evacuating, sheltering in place, de-escalating, or providing emotional support along with comfort for individuals needing help.

What Naropa Requires…

•5 years of experience in facilities, maintenance or other similar positions.
•Advanced knowledge of the following building trades required: HVAC, electrical, plumbing, carpentry, painting, and installation and repair of drywall systems
•Understanding of Job Hazard Analyses
•Ability to work safely and abide by Naropa Best Practices
•Solid communication and organization skills
•Strong attention to detail
•The ability to take direction, follow instructions, and meet deadlines
•Basic understanding of energy efficiency, conservation, and sustainability
•Basic computer literacy (Microsoft Word, Excel, Outlook)
•Ability and willingness to work evenings/weekends with emergency call-back
•Valid, unencumbered driver’s license
•Willingness to comply with and wear the caretaker apparel provided by the department
•Be willing and able to obtain and maintain certification in CPR, First Aid, and Universal Precautions
•An appreciation for contemplative education and the mission of Naropa University
•Ability to complete an online, 10-hour OSHA training course
•All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
•All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.
•All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.

Physical Requirements & Environmental Conditions

During regular daily activities, employee must be able to do the following with or without reasonable accommodation: lift up to 50 pounds, stand, walk, sit, run, handle/finger, bend at the waist, reach above the shoulder level, kneel, crouch, crawl, interruptions/distractions, heat/cold, dust, dampness, heights and moving machinery parts.

Naropa recognizes the following holidays throughout the year:

-Martin Luther King, Jr. Day
-Memorial Day
-Independence Day
-Labor Day
-Fall Break, 4th Thursday and Friday in November
-Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s

Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.
A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.

Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.

All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.

The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.

Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE

Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.

For more information, and to apply, visit: https://apptrkr.com/3934238